Computer classes are given free of charge at the Chisholm Center in Deland. The classes introduce you to the basics of running Windows 95/98. They are held 2 times a week (day and evening classes are available) for 4 weeks. From the reports that we have heard, the classes are very informative. The teacher is Frank Fontaine. The Chisholm Center is located at 529 S. Clara in Deland. To sign up for the classes, please call 740-6825 – you will be placed on a waiting list and called when there is an opening.
 
 

(1). Start a new blank document.

(2). Under the Table menu, choose Insert Table. Set the number of columns to seven – leave the number of rows at two and the column width to ‘auto’. Click on OK. This will create a two row table for you and the cursor will be flashing in the top left cell. Now we will type in the names of the columns ---- First Name – Last Name – Address – City – State – Zipcode – Telephone. To move from cell to cell, use the ‘TAB’ key. If you use the ‘ENTER’ key, it will assume that you wish to place another line in the same cell. You also use the ‘TAB’ key to move from the last cell in the first row to the first cell in the second row. If there are no additional blank rows, when you press the ‘TAB’ key, a new row will be created.

(3). DO NOT INSERT ANY ROWS ABOVE YOUR TITLES. The first row of your table is always considered your titles. Maybe you would like to change the font size, the font type, make the font bold, change the text color or add highlighting to your titles to help you remember that they are always suppose to be at the top of your table. To perform these tasks, left click just to the left of the row (just outside of the table frame) – this should highlight that row. Then you can make any adjustments to the titles that you wish.

(4). You may sort your table by any column that you wish. To specify which column to sort by, place your cursor in one of the cells of that column – or left click above the column that you wish to sort (just outside of the table frame). Then if your toolbar has an icon for sorting (A-Z or Z-A) then click on the icon to perform the sort. If you do not have an icon for sorting, then from the Table menu, choose Sort.

(5). Now it is time to save your table. From the File menu, choose Save As. Decide where you wish to save your document. Give the document a name like ‘Addresses – Table’. Then click on the Save button.

(6). Now close your document. From the File menu, choose Close.
 
 

(1). Start a new blank document.

(2). From the Tools menu, choose Mail Merge. Under Step One, main document – press the Create button. From that menu, choose Envelopes or Labels. Choose to create them in the Active window. Under Step Two, data source – press the Get Data button. From that menu, choose Open Data Source. This opens a window that allows you to locate the table we created in Step One. When you find your table, highlight it and then choose Open. You should get a window where you can INSERT MERGE FIELDS. If you click this button, you will find all of your fields listed. Click on the one that you want inserted first (probably first name). When inserting these fields, remember to type in the space you want between the first name and last name – the space between state and zipcode – and the comma and space you want after the city. You must also press the ENTER key to start a new line after the last name and after the street address.

(3). You should now see your envelope (or labels) with your information filled out on them. Close this document (the one containing the filled out information) without saving it. Now you will see an envelope (or labels) containing your field names. At this point you can make adjustments to it --- like adding the return address to your envelope. When you are through, then from the File menu, choose Save As. Save your document (be sure you watch where you are saving it to) --- give it a name such as ‘Envelopes from Table’ so that you can locate it again.

(1). Step one and two was the process of setting up and formatting our information. Once that is done, we no longer perform steps one or two unless we have information to update or add to our table – or we wish to make changes to the way that we have set up our template.

(2). To print our labels, from the File menu, choose Open. Locate and open your template which we named something like ‘Envelopes from Table’. This will show you the field names on your envelope or labels.

(3). From the Tools menu, choose Mail Merge. You will notice that the information for steps one and two are already filled in. So we just need to click on the Merge button in step three. This will open another window and we again click on the Merge button. Now your envelopes/labels are displayed. You can now go to the File menu and choose Print. Of course, be sure that you have placed either envelopes or labels in your printer.
 
 

For those of you who were not at the meeting last Wednesday, John Watkins brought in a good shareware program that will view most images (pictures) very rapidly – allow you to view your pictures as a slideshow – it shows thumbnail images of all pictures in the directory that you are looking at.

To get a copy of this program, download it from HTTP://WWW.ACDSYSTEMS.COM . The program is called ACDSee32 – Version 2.4 and it is available as a free download. Like many shareware programs, you are suppose to register it and send in your money --- the cost is $40.00. If you do not register it, you will have to see the register screen popup from time to time reminding you to do so. But the program will still work.