When you are viewing a web page or one of our handouts that are on the FTP site and you wish to save it to a floppy disk – go to FILE – SAVE AS. Be sure that you have a disk in Drive A. In the box that is labeled SAVE IN --- choose A: Notice that the File of Type is HTML. An HTML file can be viewed in Netscape or Internet Explorer. Also they can be opened in MS-Word. When you bring the web page into Word, you will want to be viewing it in the Page Layout view because what you see there is what will print. You can choose how to view it under the VIEW menu by choosing either PAGE LAYOUT or ONLINE LAYOUT. The pretty web page backgrounds can be viewed in Word in the Online Layout view but will not print. Also, if the web page uses white fonts, they will not be viewable when you print. When ever a web page is saved, the images (pictures, small graphics) do not come with it – only small little icons that are graphic holders.

You can save a web page as a TXT file and then it can be edited in all word processor such as WordPad, MS-Word, WordPerfect, etc.

Capturing a screen or error message from your screen is easy. By pressing the PRINT SCRN key will capture a picture of your computer screen – or by pressing the combination of ALT-PRINT SCRN keys will capture a picture of just the active window or error message.

Your image is now stored on the clipboard (Clipboard --- where’s that? – The clipboard is just a term for storing something in the computer’s memory – it can not be seen until you PASTE it somewhere).

Open PAINT (you will find it under PROGRAMS – ACCESSORIES – PAINT). Under the EDIT menu, choose PASTE. Your image will now be displayed and you can print it.

Last week I tried to demonstrate how to CHANGE CASE of the text that you had accidentally typed with the Caps Lock on (ex. THIS iS hOW iT wOULD lOOK). By highlighting your information and then choosing FORMAT – CHANGE CASE from the menus you could TOGGLE CASE and it would look like this -- This Is How It Would Look. The computer kept correctly my mistake before I could demonstrate it. It performs this correction by a setting under INSERT – AUTOTEXT – AUTOTEXT – then the tab named AUTOCORRECT. If there is a checkmark before Correct accidental usage of cAPS lOCK key , then your text will be corrected before you even see it (like last week).

Here’s a good web site from nursery rhymes. You can play the music and the words are there for singing along.

With Topo USA 2.0 from DeLorme, you can print your own topographical map. Using a special 3-D function built into the program, you can transform those flat topo maps into three dimensional images of the geography in question, and you can view them from any direction or angle. It has detailed contour data for the entire United States on a single DVD disc (If you don’t have DVD, there’s also a CD-ROM version, which fills six discs).

It has 300,000 miles of trails and can pinpoint the exact latitude and longitude of the speck of land at which your mouse is pointing.

Price is about $100. You can visit http://www.delorme.com for more information on this product and to see samples of what the program has to offer.

A spreadsheet is a table of values arranged in rows and columns. Each value can have a predefined relationship to the other values. If you change one value, therefore, you may need to change other values as well. With a spreadsheet program on the computer, the computer does the necessary math or calculations and gives you instant results.

Creating a simple budget in Excel is easy. In cell B1, type the word January. If you place your cursor in the lower right corner of that cell, you will see it change to a PLUS sign. Hold your mouse button down and drag across the cells in Row 1 watching the names of the months go by (this is called AutoFormatting – it knows that you wish to name the other columns by months). Release your mouse button after you get to December.

In Column A, starting with Row 3, type the name of your budget categories (example – electric, water, phone, etc.).

In Column B in the row after the last budget category, click on the AutoSum icon on the toolbar – it looks like å . Now you show the computer which cells to add together. After you have completed this cell, then do a CTRL-C while the cursor is in that cell (this means that you wish to COPY this cell). Now move your cursor to the cell to the right of it – hold your shift key down while you move to the right until you are in the December column and then press ENTER. The formula will then be copied to all of these cells.

You can total your columns across by using the same method.

Open your publication as a BOOK FOLD. You will be ask if you wish to insert extra pages – choose YES. Your document will look long and skinny – so from the FILE menu, choose PAGE SETUP and change the orientation to LANDSCAPE. If you wish to change the margins, you go to ARRANGE – LAYOUT GUIDES.

The secrets of automatic page numbering ----

1. From the VIEW menu, choose GO TO BACKGROUND.

2. You will be shown a layout with two facing pages. You must perform steps

three and four on both the left and the right page – to show where you wish

to place the numbers.

3. From the tool bar, choose the TEXT FRAME TOOL (the icon with the A) – move

to your page and draw a box where you wish to place the page number.

4. From the INSERT menu, choose PAGE NUMBERS. This will place a pound sign (#)

in the text box.

5. After you have placed your page number (which at this point only displays a # sign)

on the left and right pages, then from the VIEW menu, choose GO TO

FOREGROUND.

Now as you insert pages, they will be automatically numbered for you.

Remember, when you are placing the page numbers on or insert text in your publication, you can use the F9 key as a quick toggle (zoom) between being able to see the layout of the page and the text you are typing.