MS-Word --- Letter Wizard

Computer Info – October 18, 2000

This Week’s Program

Word processing basics and miscellaneous topics.

Word Processing Basics

Why does the first letter of all my lines start with a capital letter?
        Word processors assume that when you hit the ENTER key, you are ready to start a new paragraph. In word processing, we do not use the ENTER key at the end of each line (like we did when we were using a typewriter) – just continue to type and each line will automatically start on the next line when that line is full.
What does the status bar show?
        The status bar appears at the bottom left of the Word window. It shows Page 1 (the page being displayed on your screen) – Sec 1 (the section of the document displayed on your screen) – 1/1 (the page being displayed on the screen and the total number of pages in the document) – at 1" (the distance from the top of the page to where the typing cursor is) – Ln 1 (the number of lines from the top of the page to where the typing cursor is) – Col 2 (the number of characters from the left margin to where your typing cursor is, including spaces).
How do you select?
        Select a word – Move the mouse cursor anywhere over the word you want to select and quickly press the left mouse button twice.
        Select a sentence – While holding down ctrl on your keyboard, move the mouse cursor anywhere over the sentence you want to select and then press the left mouse button. Release the ctrl button.
        Select a paragraph – Move the mouse anywhere over the paragraph you want to select and then quickly press the left mouse button three times.
        Select any amount of text – Press and hold down the left mouse button as you move the mouse over the text you want to select. Then release the mouse button.
        Select all the text in a document – Press and hold down ctrl and then press A on the keyboard. Then release both keys. Or you can choose Select All from the Edit Menu.
If I have more than one document open in Word, how do I switch between them?
        To display the list of open documents, open the Window menu located on the top menu bar. All of your open documents will be displayed at the bottom of this menu. Move your mouse over the document you want to display and then press the left mouse button. Word will display the document and the name of the document will appear at the top of the window.
How do I delete text?
        Move your mouse cursor to the area where you wish to delete or remove text – and then press the left mouse button. Press the backspace key once for each character or space you want to delete to the left of the cursor. Press the delete key once for each character or space you want to delete to the right of the cursor. You can also select text as shown above and then press the delete key to remove ALL of the selected text.
How do I find a word contained in a large document?
        From the Edit menu, choose Find. Type in the text that you would like to find – then click on Find Next.
How do I replace every occurrence of a word?
        From the Edit menu, choose Replace. Type the text you want to replace. Press Tab on your keyboard to move to the Replace with box. Then type the new text. To start the search, move the mouse cursor over Find Next and then press the left mouse button. The Replace feature is useful if you have to type a long word or phrase (example: University of Massachusetts) many times in a document. You can type a short form of the word or phrase (example UM) throughout your document and then have Word replace the short form with the full word or phrase.
How can I insert a symbol such as a smiley face into my document?
        Move the mouse to where you want a symbol to appear in the document and then press the left mouse button.
From the Insert menu, choose Symbol. The current set of symbols is displayed. To display another set of symbols, change the font that is listed. To see an enlarged version of the symbol, click on the symbol. To insert the symbol into the document, press the Insert button.
What happens if I use spaces instead of tabs to line up columns of text?
        Your document may not print correctly if you use spaces instead of tabs to line up columns of text – even though it looked perfect on the screen.
How do I start a new page without completing the page I am typing on?
        If you want to start a new page at a specific place in your document, from the Insert menu, choose Break. The break dialog box will appear. Be sure that page break is checked and then press OK. You may also press Ctrl-Enter on the keyboard to create a page break.

Word 2000

Menus
            The menus in Word 2000 work the same way that I described about the Programs menu in Windows ME. The items that you use the most from any of the top menus, will be listed and on the bottom of the menu, will be an arrow pointing downwards. You click on these arrows if you wish to see the rest of the choices in the menu.
Web Page Creation
        Word 2000 can convert your document into an HTML document for placing on the web.
        When you save it, save it as a web page.
View As a Web Page
        From the view menu, choose VIEW WEB LAYOUT. This will allow you
        to see what your web page will look like. Word optimizes your Web page
        so that you can see how it will look when you publish it to the Web. In Web
        layout view, you can see backgrounds, AutoShapes, and other effects that are
        commonly used in Web documents or documents that you view on the screen.
Web Page Wizard
        From the file menu, choose NEW – then click on the WEB PAGE tab –
        and then choose the WEB PAGE WIZARD. The wizard will ask you for
        a name for your web page – choose the frame style – choose the color
        scheme – click FINISH and your web layout is created. The web toolbar
        will appear and you can add other pages and frames.
Web Page Preview
        From the file menu, choose WEB PAGE PREVIEW. This will open your
        browser so that you can see how a browser will view the web page. This
        is where you would make final changes in the layout.

KaKWorm

This is not a new virus, but we have heard of numerous people getting this one lately. This worm appends itself to the end of legitimate outgoing messages as a signature. When receiving the message, the worm will automatically insert a copy of itself into the appropriate StartUp directory of the Windows operating system for both English and French language versions. The file created is named KAK.HTA. The worm utilizes a known Microsoft Outlook Express security hole, Scriptlet.Typelib, so that a viral file is created on the system without having to run any attachment. Simply reading the received email message will cause the virus to be placed on the system. Microsoft has patched this security hole. The patch is available from Microsoft’s website (http://www.microsoft.com/technet/security/bulletin/ms99-032.asp). If you have a patched version of Outlook Express, this worm will not work automatically. HTA files are executed by current versions of Microsoft.
If you see this message appear on your screen -- Kagou-Anti-Kro$oft says not today! – you will know that you have the virus.