Computer Info
No Meeting This Week
Just wanted to get the notes from Johns meeting last week typed up and available to everyone.
The next meeting will be July 2nd.
Picture Bullets
Bullets are designed to attract your attention to the main points of your message. Therefore, they are meant for short statements.
Deciding what you want to use your picture bullets for and what pictures you want to use on the bullets is the first step and usually the hardest. But once you have decided this, then follow these steps.
The process of creating these bullets in Word 2002 is different than using Word 97 or Word 2000 So I have tried to describe both procedures.
Using Word 2002
(Office XP)
From the FORMAT menu, choose BULLETS AND NUMBERING. On the BULLETS tab, choose CUSTOMIZE (if CUSTOMIZE is not available, it will mean that NONE is the highlighted bullet choose one of the existing ones). Before you click on PICTURE, click on the FONT button and change the font to about 48. This will make your picture bullet be big enough to see what the picture is. After you have done that, then click on the PICTURE button. This will open another window that shows you the picture bullets that are given to you to choose your own picture, you will have to click on IMPORT. This will allow you to locate your picture then click on ADD. This will now be your default bullet.
In order to change the size of the picture bullet you have to be a little tricky. You will notice when you go back to change the picture bullet, the FONT button is grayed out therefore you cannot change it. But the CHARACTER button is available choose a character then change the font size now again choose your picture and it will be larger or smaller depending on what change you made to the font size.
Using Word 97 or
Word 2000
From the FORMAT menu, choose BULLETS AND NUMBERING. Next click on the PICTURE button (bottom) then click on IMPORT CLIPS (top). Locate the picture that you would like to use and then click on the IMPORT button.
When your picture comes in, it will be its original size. Click on the picture and this will place handles on all of the corners. Locate the lower right corner and drag it up toward the upper left corner (which is the stationary corner). It will move in smoothly if you hold down the ALT key while you are dragging it.
If you wish to send this document via email, please attach it. These bullets will not be capable of being viewed if inserted (pasted) into your email.
Icon Wars
http://www.divstivs.plus.com/iconwar
This is the site that John was trying to demonstrate it shows what desktop icons do after you go to bed.
Stop Quoting in your Email
How many times we have mentioned this one --- and it is still being used too much. If we stopped quoting we could reduce the amount of time (and traffic on the internet) for sending and receiving our emails.
Always turn quoting off. In Outlook Express under TOOLS OPTIONS on the SEND tab, remove any checkmark before INCLUDE MESSAGE IN REPLY. In Netscape 7 under EDIT PERFERENCES MAIL AND NEWSGROUPS COMPOSITION remove any checkmark before AUTOMATICALLY QUOTE THE ORIGINAL MESSAGE WHEN REPLYING. Occasionally, it is necessary that you quote the message received (this is very true when corresponding with tech support with a problem) on that occasion, just go back to these settings, and place the checkmark back.
Send Email Messages in Plain Text
It is best to set your email programs to only send your message in PLAIN TEXT except for when you include bullets, large fonts, etc. in your message.
To set your defaults to send in PLAIN TEXT in Outlook Express, under TOOLS OPTIONS on the SEND tab, choose PLAIN TEXT under Mail Sending Format. In Netscape 7, under EDIT PREFERENCES MAIL AND NEWSGROUPS SEND FORMAT choose ASK ME WHAT TO DO.
In Netscape, if you have added any special characters, you will be ask if you want to send it in RICH TEXT (HTML). In Outlook Express, if you wish to add any special characters, you can choose RICH TEXT (HTML) under the FORMAT menu.
Clean Up Your Inbox
Your inbox is for new messages and those that you have not answered yet. Some peoples inboxes contain 70 or more messages (sometimes up to 200). If you want to save some of the messages because they contain information that you might want in the future why not create a new folder for saving this maybe call it KEEP or NEED TO SAVE.
In Outlook Express, right click on LOCAL FOLDERS and choose NEW FOLDER. Give it a name. This will create a new folder for you. Now when you have your Inbox open, you can either drag the message from your Inbox to your new folder or right click on the message and choose MOVE TO FOLDER.
In Netscape, from the FILE menu, choose NEW FOLDER. Now when you have your Inbox open, you can either drag the message from your Inbox to your new folder or right click on the message and choose MOVE TO FOLDER.
Saving Your Email Messages
In Netscape 7.0, you can save your email message by choosing FILE SAVE AS - FILE. You will find that the SAVE AS TYPE can be changed to TXT (text message which would then open in Word or WordPad) or HTML (which would then open in your browser) or EML (which would then open in your email program). The big problem seems to be that the file name extension does not change when you change the file type so therefore you should give it the appropriate extension (ex. Trip Info.txt or Trip Info.html or Trip Info.eml).
In Outlook Express, you can save your email message by choosing FILE SAVE AS. You will find that the SAVE AS TYPE can be changed to TXT (text message which would then open in Word or WordPad) or HTML (which would then open in your browser) or EML (which would then open in your email program). Outlook Express does apply the correct extension.
Mission Critical Johns term for information that will affect you greatly if you lose it. Therefore, BACK IT UP. And the policy is to make more than one copy of it --- and store it in different places.